AMC PTO Bylaws
Article I – Name
The name of the Organization shall be Archimedean Middle Conservatory PTO. It is located in Miami Florida.
Article Ii – Article Of Organization
The articles of organization of a constituent organization include (a) the bylaws of such organization and (b) the certificate of incorporation or articles of incorporation of such organization (in cases in which the organization is a corporation) or the articles of association by whatever name (in cases in which the organization exists as an unincorporated association).
Article Iii – Purposes
The objective of Archimedean Middle Conservatory PTO is to work on behalf of the well-being of children by making intelligent decisions in bringing together children, parents, and teachers, and uniting the efforts to ensure the highest advantages in mental, social, spiritual, and physical education.
Article Iv – Basic Policies
The basic policies of Archimedean Middle Conservatory are as following:
A) The organization shall work in cooperation with Archimedean School Board and the elementary PTO to provide quality education for all children and will help in the decision making for school policy knowing that the legal responsibility and final decisions belong to the school board.
B) The PTO will work in cooperation with other organizations, national or international, on behalf of the children’s welfare; however, the person(s) representing the Archimedean PTO should not make any commitments or decisions without the PTO board and the School Board’s approval.
C) None or any part of the earnings of the PTO will be used to the benefit of any member, with the exception of an emergency case in which the PTO Board will vote, (ex: Loss or emergency on the member’s part).
D) This organization will not be dissolved unless Archimedean Middle Conservatory approaches the end, in which case all money, after paying any dues, will be passed to the School Account along with any portfolios or papers related to the school.
Article V – Membership And Dues
A) To become a member of the PTO, the person should provide a signed form with name, address, contact phone number, e-mail, and the amount of money established by the PTO Board.
B) The PTO shall have an annual enrollment of members at the beginning, or throughout the year.
C) Membership in PTO shall be available to all school parents regarding his/her race, color, creed or origin.
D) In order to vote, help make decisions or serve in any board position, the person has to be a member of the PTO.
E) The annual dues of the organization shall be an appropriate amount assigned by the PTO Board at the beginning of the year.
F) If an award consideration is going to take place for the first percentage of enrollment, a deadline is established as of December 15.
G) A membership card should be issued with a number, name, and photo upon the receipt of the signed form and dues. This card will be displayed in a visible place on the person when entering the school premises.
ARTICLE VI – BOARD OFFICERS AND THEIR ELECTION
1 – a) The PTO officers shall consist of a President, two Vice-Presidents, a Recording Secretary, and a Treasurer. The board members shall total an odd number for voting purposes.
b) Officers will be elected by ballot annually by voting in the month of April. If there is only one nominee for any officer position, the election for that officer may be done by voice vote.
c) Officers shall assume their duties as officials following the end of the school year for a year, or until their successors are elected. The Treasurer shall assume his/her duties after the books have been financially reviewed.
2- a) There shall be any number of committees necessary to fulfill the objectives of
b) The president can appoint as many head committees as necessary.
c) The Head Committee shall elect as many members as needed to complete their tasks.
d) Any person to be elected by a committee shall be a member of the PTO.
3- Vacancies- In the event of a vacancy in any office, a new person shall be elected
for the unexpired term by a majority votes of the PTO Board.
4- A board member shall not be eligible to serve as PTO Treasure if he/she
serves as the School Treasurer.
5- A board member shall not be eligible to serve more than two consecutive terms in the same office.
6- A board member shall not be eligible to serve in two PTOs as a board member for the same term.
Article Vii – Duties Of The Board Officers
The president shall preside at all meetings.
Shall coordinate the work of the officers and committees of the
organization in order to promote the objectives of the organization.
The Vice-Presidents shall aide the President in every way. Perform other delegated duties as assigned.
In the absence or disability of the president, the 1st vice-president shall perform the duties of the president.
The 1stvice president also has the duty of membership, having the responsibility to contact the parents to obtain membership dues. Shall maintain a record of membership, and issue the membership cards.
The second vice president will be responsible for the duties of the
Shall work together with the President in designating people to the various
committees, and coordinating the work.
Shall keep a list of members, e-mail address, and their telephone numbers
for future contact purposes.
The second vice president shall be a liaison between the president and the
The Recording Secretary:
Shall record the minutes of all meetings of the organization.
Shall prepare correspondence as may be directed by the President of the
Shall perform other delegated duties as assigned.
The duties of the treasurer shall be:
Have custody of all fiscal money deposited and will keep paying the account assigned by the organization board.
Tiree signatures should be filed at the bank, with two signatures required on all PTO checks: the presiding president and treasurer. If the president is not available or needs to be paid, the vice president and treasurer will sign the check.
The treasurer shall present a monthly financial statement at every meeting of the organization or when requested by the executive board or the school principal.
Prepare an annual) financial report at the closing of the school year or June.
The treasurer’s account shall be examined annually at the end of July, by the auditing committee before rendering the account to the new treasurer.
Perform other delegated duties as assigned.
All officers shall perform the duties assigned in these bylaws until the end of the assigned period, or, if not conforming with their office duties, will be grounded with the reconsideration of that member position by the voting of general members.
Article Viii -Meetings
1 – In order for the board meeting to take place, half plus one of the board members should be present. If the quorum is not present the meeting can take place but the chair should not allow any vote to be taken.
2- Regular meetings shall be held at least 5 times during the school year. If a meeting is to be canceled, 5 days notice has to be giving.
3- The president or the majority of the executive board may call special meetings. Notice shall be given 5 days in advance.
4~ The board election shall be held in April.
5- In order for the general meeting to take place a minimum of 10 people are to be present including board members. If the quorum is not present, then the meeting can take place but the chair should not allow any vote to be taken.
Article Ix – Auditing Procedures
An auditing committee should be selected by the PTO Board prior to the
end of the fiscal year.
Three or more members should be elected, none with signature authority
on the board.
The Auditing Committee shall examine the books or report presented by
the Treasurer prior to passing any duties or responsibilities to the newly
In the event of the treasurer’s resignation during a term, an emergency
The auditing Committee shall be elected. The audit shall be performed within
two weeks of the resignation.
The newly elected Treasurer shall not undertake any responsibilities of
that office until the auditing is finished and presented to the Officers
Article X -Fiscal Year
The Fiscal year of Archimedean Middle Conservatory PTO shall begin on August 1 and end on July 31.
Article Xi -Parliamentary Authority
The Archimedean Middle Conservatory PTO Bylaws are governed by the rules contained in the current edition of Robert’s Rules of Order Newly Revised.
Article Xii -Bylaws Revisions And Amendments
The Archimedean Middle Conservatory PTO shall be reviewed and amended by an appointed committee any time there is a need for substitution, or to submit a new amendment to current bylaws.
Article Xiii -Approval Of Bylaws
The Archimedean Middle Conservatory Bylaws shall be submitted to the
School Board for approval before it can be accepted or implemented by
the Archimedean Middle Conservatory PTO Board Officers or the PTO
A signed confirmation and dated approval by the Archimedean Middle
Conservatory Board shall be kept in record, and a copy send to the IRS for
purposes of the approval of the Tax Exemption.